User Manual for 263 Gmail
263 Net Telecommunication Co., Ltd.
http://gmail.263.net
January 2007
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1．About the Manual This manual is applicable for business mail system end users or people who are responsible for mail system training. Suppose our users have already grasped the knowledge as follows: The manual is prepared for end users of business mail system or the related person who gives direction to end users. Our end users are supposed to being qualified the following knowledge: ☉Operation of Windows95/98/Me/NT/2000/XP and some other systems. ☉Operation of common user management tool Microsoft Outlook Express, Netscape Messenger, or Foxmail. ☉Operation of common browse tool Microsoft Internet Explorer. ☉ Basic Internet and Email knowledge.
3．Usage of Webmail Business mail provides quite powerful webmail features. Through webmail, as same as OE, the users are able to do mail sending, receiving, storage, managing and searching. Meanwhile, you can create an address book, where you can import and export the contacts, filter, classify, and compose email easily. The following part will go deep into the webmail usage.Business mailbox provides advantageous webmail function. By using of webmail, as well as OE, users could receive and send email; save, manage and search email, and also create an address book, which is applicable to import and export contacts; filter, classify and write email easily. The detailed operation instruction is as below: 3.1 login The following part will take Microsoft Internet Explorer 6 as an example to introduce the interface; Regarding other internet explores which are required the exact same steps to login in, so that repeated description is omitted. As the usage of other internet explorers is of no differences, no need to further introduce any more. Open IE by clicking on "start"--"program"—"Internet Explorer" or the IE theme logo on the desktop. Enter the server web address www.263xmail.com in the address bar: (if there is any change on the web address, please contact your company's system administrator or ask for it from the facilitator), after pressing " enter", the following windows appear:
Click "English Version" to enter the English Version as bellow:
According to the instructions on the website, enter "login name" and "password", then click on "login" button to run up to the mail interface;
The main interface is divided into two parts, the blue section on the left is the function area, and the list displays all the available function items to users; the right part displays the windows of related function items. In function area: Clicking on "check mail", order mail server to display all the received mails Clicking on "send", access to the "creating new mail"; Clicking on "address book", edit and modify the address book; "Folders" represents the place of mails by different classification, among which the "inbox" means the received mails, "outbox" indicates the sent mails, "recycle bin" collects the useless mails which have been deleted; "draft" retains your saved mail drafts; Clicking on "setting", presents some function settings, including password changing, personal information modifying, filter viewer setting, signature setting, mail forward setting, mail automatically reply setting, mail displaying format setting, and etc.. Click on "logout" to log off mailbox, and back to the login interface.
3.2 Mail Checking Clicking on "inbox" in feature listed area, you will see the following windows:
Clicking on the subject of a certain mail, you will see the following windows :
It will be viewed that the detailed information about the mail, the text, as well as the attached files.Please be noted that, there are two links at the top of the text area, called " add to address book" and " rejection", one is to add the sender's address to the address book, and the other is add to the rejection list. There is another function bar on both up and down sides of the text area, which can be used to do the reply, reply all, forward, delete, delete entirely, save and some other operations.
3.3 Mail Composing In the webmail's main interface, click on "Compose" in feature area, and you run up to following windows:
According to the instruction in the interface, you can input the recipient's address, if more then one, divide them with comma, or click on address book link, left to the recipient input pane , to run up to address book window, and select recipient. If you need to paste the attachment, click on "Add attachment" or "Add huge file" When you finish the mail text, click on "send now" to send the mail. Business mailbox has the feature for sending mail at the fixed time; you can order different time for delivering according to your needs.
3.4 Address Book In the mailbox web page, click on "addr list", and then run up to the address book interface:
Click on "Create" to add new record.
Add personal address book data according to the instruction in the interface,, such as "name", "email address", then click on "ok" at the bottom of the page to add the address successfully as follows:
Repeat those procedures; you can
create your personal address book;
Input the name into "group name", for example "sales", and explanation into "explanation bar", like "sales department".More than one address can be inputted in the "email address" at one time, but separated by ",", click on "Confirm" to successfully create a group address book of "sales". Steps are displayed in following pictures:
3.5 Mail Settings Click on "mail settings" on the left pane of mail interface; run up to the mail setting options:
The context about mail
configuration is displayed on the right area, including nine
settings: "multi style setting", "automatic
reply", "automatic forward",
"parameter setting", "Change
password", "pop mail", "signature
setting","Personal Info" and
"Anti-spam
Setting".
"Pop mail checking setting": check or reset you pop mail account; including pop server name, login name, and login password For example: input "pop.net263.com" in the server name bar Enter the real login name and password,, choose "save mail in pop server", then click "come into force or not"; in this way, business emailbox can receive letters from other mails (as sina, 163), this feature can be realized in the user software, please refer to outlook setting .
"Password changing": reset your mail password;
"Automatically reply": set whether automatically reply, or reset the text of autoreply;
"Parameter setting": set or modify some parameters displayed in sending mails, including the parameter of the style and the mail amount.
"Automatically forward": set mail forward, for example, enter test555@test.com into the "forward to dominated mailbox" bar, you can forward the mail that has been previously sent to test@test.com to test555@test.com.
Select "multi style settings" in "mail setting", then you can configure the mail with webmail color style. The default style of 263 Gmail webmail is blue speedboat, and other interface models with different color are also provided, such as blue windstorm, red temptation, red windstorm, grey track, metal windstorm. The mail users can choose their preferred model colors, and save them as defaulted model as following pictures: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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3.6 Anti-Spam
In the mail setting interface, click on "Anti-spam setting", and you will see following pages:
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On the interface we can see three options in the setting. Default setting is "intermedia-level", filtering classified mails and rejection as optional setting. You can set filter by entering into filter classified mail setting interface.
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Running up to rejection setting, in the rejected sender list, you can enter the email addresses, from which you refuse to receive the mail, several email addresses can de separated by comma; when it finished, click on "ok", you will see following interfaces:
Likewise, you can refresh or modify the setting policy on junk mails at any time by clicking on "refresh"
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3.7 Anti-spam level setting
Select anti-spam level setting to run up to fighter lever setting interface:
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On the interface we can see that, the right half of the page is divided into two parts, one above is the introduction about the spam fighter lever setting; the other below is the spam fighter lever setting and explanation on "unknown mail folder", you can set the spam fighter lever setting according to your needs: "Low", "Inter-media", "High";
"Low": Junk mails will be generally filtered by system. And the filtered mail will be saved in unknown mail folder.
"Inter-media": Junk mails will be relatively strictly filtered by system. And the filtered mail will be saved in unknown mail folder.
"High": Junk mail will be very strictly filtered by system. Unless the mails are from the addresses in the address book, they can not be saved to the inbox but filtered and saved to unknown mail folder. (In order to provide an easy accessing, 263 mail webside interface supplies address book import and export features which is in accordance with address book of outlook express and some other common mail user softwares)
"Unknown folder": the space provided by 263 for the clients to storage the filtered unknown mail. The capacity of unknown mail folder is separated from the mailbox capacity, which do not occupy the mailbox's self capacity,. The capacity is normally as large as 60% of the mailbox capacityt. The unknown mail will be automatically deleted every 7 days or when the "unknown mail folder" is full. You are also transferring the reasonable mails in "unknown mail folder" to those appointed mail folders.
(Default level setting: "Inter-media")
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3.8 Mail Searching
On the left of webmail interface, highlight "Searching Mails", and run up to the mails searching interface :
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Enter the key words for searching, such as "hello"; highlight the searching type, as "search from the whole mail"; highlight the searching folder, like "inbox"; highlight "include all the subfolder"; after clicking on "Go Search!", the result will appear:
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Other features:
Huge mail service is an value-added service of 263 Gmails. The administrator allocate huge mail accounts to customers, and 263 mail system supply 1G temporary storage space for those mail accounts which open huge mail service, so the customs can upload files and links to any other mail accounts
Huge mail has the features of "huge mail sending" and "huge mail manager". "Huge mail sending" can send huge mail saved in 263 mail system to other mail accounts in form of links, and huge mail can be added through clicking on mail creating on the left pane of webmail, steps are displayed in following pictures:
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Enter recipient's address and subject the same as usual, the large files can be highlighted in the files listing of " uploaded files selecting", if the files are not in the list, you can click on "add huge attachment" button to select the local file, then click on "ok" to upload the file to the large space of this mail system account. The "huge mail manager" can also be used to manage these huge mails. Highlight the file, and click on the "mail creating" on the upper pane to send the mail with the link of selected large file to the inbox.
The "huge mail manager" are used in managing huge files which need sending, through that files can be uploaded, downloaded, deleted, sent as following pictures, the list displays the present uploaded files which are saved to the system as well as the size of the file, the upload date, and the upload status(the unfinished file can be continued), time remained, space occupied.
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Clicking on "upload" on the toolbar, prompt for entering uploaded files/ browse appears at the bottom of the page; you can enter the local file name or browse the files in the computer, and then click on "upload" to upload the files to the huge space of this account in the system. The upload process supports Breakpoint Resume Transmission. The very big capacity which amounts to 1G max does not occupy the capacity of mail, and the files uploaded can be kept for seven days.
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Click on check box on the left pane of files list to select one or several files, and then run up directly to the "huge mail sending" interface through clicking "sending" button in the toolbar, and list the highlighted files as an attachment to huge mail. Click on "delete" to delete the highlighted files.
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4、 After sale service and technical support
If you have any questions about the system, you can refer to the mail user manual for ; or directly download User Manual http://gmail.263.net/xmail/guest.pdf. You can also contact with 263 service department, the contact data as follows:
Hotline: 4008-100-263, 010-64240295
Email: idckf@263.net.cn
